Turn Video Into Searchable Text

Video is everywhere: product demos, interviews, meetings, and tutorials. With AI transcription, you can convert any video into clean, searchable text for captions, summaries, and SEO-friendly content. This guide shows a practical workflow to keep quality high and edits fast.

Best Formats for Video Uploads

Aidio extracts audio from common video formats and also accepts audio-only files. If your file matches one of these formats, you can upload it directly:

MP4 - Standard for screen recordings and camera footage
WEBM - Lightweight web-friendly video format
MP3 - Extracted audio from your video
WAV - High-quality audio when accuracy matters most
M4A - Mobile exports and quick voice recordings

Your Video-to-Text Workflow

Step 1: Clean Up the Video Audio

Clear audio drives accurate transcripts. Ensure voices are loud, background noise is controlled, and overlapping speech is minimized. Trim dead time so only useful sections are processed.

Use a quiet room and reduce background music
Keep speakers close to the mic or camera
Split long videos into chapters for quicker review
Name files clearly, e.g., product-demo-q1.mp4

Step 2: Upload Your Video to Aidio

Drag and drop your video into Aidio. We automatically extract the audio track and prepare it for transcription, so you don't need extra conversion steps.

Drag your video file into the upload area
Or click the button to browse from your computer
We handle different resolutions and bitrates
You'll see a confirmation when the file is ready

Step 3: Let AI Transcribe

Once uploaded, the AI model converts speech to text, handles accents, and often separates speakers. Progress updates keep you informed while the video audio is processed.

Automatic transcription starts right after upload
Accents and speaking styles are recognized accurately
Processing time scales with video length, but stays fast
Track progress in real time in your dashboard

Step 4: Edit and Export Captions

Review the transcript alongside your video. Fix names or jargon, then export captions for publishing or reuse the text for blogs and documentation.

Use the editor to sync audio and text quickly
Correct brand names, guests, or technical terms
Export to TXT, DOCX, or SRT/VTT subtitle files
Repurpose the transcript for articles or SEO descriptions

Pro Tips for Crisp Video Transcripts

These quick wins improve accuracy and readability:

Use an external mic for webinars or interviews
Keep one speaker per mic when possible
Add timestamps to important sections
Process long videos by chapter to save time
Publish transcripts with videos to boost SEO

Fixing Common Video Issues

If something looks off, try these fixes:

Re-export the video with higher audio bitrate if speech sounds muffled
Trim loud intros/outros before uploading
If upload fails, check file size and your connection
Lower background music volume before transcription

Publish-Ready Video Transcripts in Minutes

AI transcription makes every video searchable and reusable. With clean audio prep, you get accurate captions, notes, and articles without manual typing. Start with Aidio and turn your videos into text people can read, search, and share.

How to Transcribe Video to Text with AI